Instant Books

Bookkeeping that runs itself,
90% less manual work.

Instant Books reads your receipts, sorts your bank transactions, and keeps your books up to date — automatically.

See how it works Start free trial — 30% OFF for 6 months

Limited time: 30% off for your first 6 months

500+ businesses trust us
7 hours average saved every week
AI that save work not create more work
Instant Books AI Bookkeeping

How You Do Bookkeeping Today

Today

  • Receipts scattered everywhere
  • Hours spent recording expenses
  • Scramble at tax season
Spreadsheet before Instant Books with manual data entry

With Instant Books

  • Receipts organized, never miss a receipt
  • Expense report auto-generated
  • Relaxed with audit-ready reports
Spreadsheet after Instant Books

How it works

You provide receipts Just snap a photo, scan a receipt, or email it in
Instant Books extracts We pull vendor, amount, date, category, sales tax, and customer/project automatically
Organized & ready Receipts sorted by month & category, expense reports generated in real time

How does Instant Books compare?

●○○ Basic ●●○ Moderate ●●● Advanced
Expensify
Hubdoc
Instant Books
Document support
●●○ Images & PDF
●●○ Images, PDF
●●● Multi-format & multi-language ▼
11+ document types: bills, invoices, credits, statements Paper receipts, handwritten notes, emails, cheques Multi-language support for international documents
Extraction accuracy
●●○ Works on standard receipts ▼
Extracts merchant, date, amount, currency Works well for standard printed receipts Struggles with handwritten or unusual formats
●●○ OCR + human review ▼
Extracts date, amount, supplier, invoice number Processing can take up to 24 hours May fail on blurry, crumpled, or faded receipts
●●● High accuracy on any format ▼
Extracts all fields: date, amount, supplier, document number, sales tax Handles handwritten, faded, crumpled receipts Fast processing with high accuracy
Customer/Project tracking
●○○ Manual tagging ▼
Import customers/projects from accounting software Manually tag each expense as billable Filter and sort by customer tags
●○○ Not available ▼
Document capture tool only No native customer or project tracking Relies entirely on accounting software
●●● Automated ▼
Auto-detected from receipts Available as an add-on.
Receipt organization
●●○ By expense report ▼
Receipts attached to individual expenses You create and organize expense reports
●●● Auto-sorted by supplier ▼
Auto-sorts into customizable folders by vendor Searchable document archive
●●● By month & category ▼
Auto-organized by month & category. Receipts linked in expense reports.
Grows with your business
●○○ Expense tool only ▼
Not an accounting system Need separate software for full accounting
●●● Seamless to Xero ▼
Owned by Xero, integrates with Xero naturally Documents flow directly into Xero accounting Separate subscription required for Xero
●●● Seamless upgrade path ▼
Start with expense tracking on Essential plan Upgrade to Growth for bank transactions and full accounting All your data stays with you as you grow

Plans Built For Small Business

Compare features and pick the plan that fits your business need.

AI Bookkeeper Essential

$29.99/mo $20.99 / month

30% OFF for 6 months

Start free trial

AI Bookkeeper Growth

$98.99/mo $69.29 / month

30% OFF for 6 months

Start free trial

AI Bookkeeper Advanced

$128.99 / month
Join Waitlist
AI extraction and organization of Bills/Receipts
Up to 250 / month
Up to 500 / month
Unlimited
Invoice management with smart creation
Up to 100 / month
Unlimited
Unlimited
Bill & expense management with custom categorization
✓
✓
✓
Bank sync with smart transaction sorting
—
✓
✓
Reports
✓
✓
✓
Conversational AI bookkeeper agent
—
—
✓
Sales tax extraction
Add-on
Included
Included
QuickBooks sync
Add-on
Add-on
Included
Customer/Project tracking
Add-on
Add-on
Included
Start Free Trial →
Start Free Trial →
Join Waitlist →

Calculate Your Bookkeeping ROI

See how much time and money you regain when Instant Books automates bookkeeping.
We assume it cuts 90% of your current effort, tweak the inputs to match your reality.

$0/month

Estimated value Instant Books gives back to you every month.

Start today

What Our Customers Say

"I used to spend my weekends doing bookkeeping. Now Instant Books takes care of sorting my receipts and matching everything up automatically. I actually have time for my family again."

— Mike Rodriguez, Owner, Rodriguez Plumbing

"Before Instant Books, I was drowning in paperwork. Now my bills get processed the same day, and I can actually see how much money I'm spending in real time."

— Sarah Kim, Owner, Bloom Landscaping

"My clients love that their books are always up to date. Instant Books handles all the tedious receipt matching so I can focus on the strategic stuff that actually helps their businesses grow."

— Jessica Chen, Owner, Chen Accounting Services

Support for any business type

See how different business keep their books clean without headache.

Property management

  • Auto assign expenses to property
  • Rent roll automated
  • Flat rate for any property count

Restaurants

  • Supplier bill auto added
  • Supplier charges auto-matched
  • Account payable managed in real time

Your Business

Save time and energy.

Start today

Home services

  • Organize receipts on the go
  • Expense reports generated in real time
  • Invoice customers faster

Bookkeeping firms

  • No more catch up at nights or tax season
  • Match income and expenses all at once
  • Scale without extra hires

Discover AI Bookkeeper: Your Small Business Bookkeeping Sidekick

Wondering how AI can benefit your bookkeeping routine? Our AI Bookkeeper technology is designed specifically for small businesses like yours.

Smart AI Bookkeeping Automation

Automatically categorize expenses, match receipts, and organize your financial records with intelligent AI technology.

Your Dedicated AI Bookkeeper

Get a dedicated AI bookkeeper that works 24/7 to keep your books accurate and up-to-date.

AI Technology That Works for You

Smart automation handles the repetitive work while you maintain full control over your financial decisions and business strategy.

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Qualify for a Free Year of Instant Books

You may be eligible for a complimentary year if you belong to one of these categories:

Think you qualify? Let's talk!

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