One flat rate for any number of doors
You manage properties, not spreadsheets. Forward the bills, connect the bank, and Instant Books keeps every property's books current—rent roll included. Most landlords cut their bookkeeping time by 80%.
No more:
Contractor invoices, utilities, insurance, property tax, mortgage payments, rent deposits—Instant Books reads them, files them under the right property and matches them to the bank. Owner statements and tax time stop being a scramble.
Give Instant Books read access to your accounting inbox. Contractor invoices, utility bills, insurance and supplier statements are captured and assigned to the right property automatically—no forwarding, no data entry.
Rent deposits, mortgage payments and bill payments are matched to the right property and the right bill—even when one payment covers several invoices or includes a supplier credit.
Properties, units and leases. Rent is invoiced on schedule. Move a tenant out or in and the bookkeeping is handled automatically: the tenant is created, last month's rent and the prorated first month are invoiced, and the vacancy is tracked until the next lease starts.
Open Instant Books any day and each property's income, expenses and open bills are current. Owner statements, partner updates and your accountant's year-end all come from the same live books.
QuickBooks, Xero and FreshBooks give you bookkeeping software and leave the bookkeeping to you. Instant Books builds the bookkeeping into the software.
| QuickBooks Online | QuickBooks Desktop | Xero | FreshBooks | |
|
|---|---|---|---|---|---|
| Who enters the bills | You | You | You | You | Instant Books reads them from your inbox |
| Expenses assigned to each property | You tag each one | You tag each one | You tag each one | Not available | Automatic |
| Rent roll by unit and lease | Recurring invoices only | Memorized invoices only | Repeating invoices only | Recurring invoices only | Units, leases, vacancies |
| Move-in proration, last month's rent | Manual | Manual | Manual | Manual | Automatic |
| Match bill payments | Suggested, you confirm each | Manual | Suggested, you confirm each | Manual | Automatic. Supports one payment to many bills, underpaid or overpaid bills |
| Sales tax on each bill | You enter it | You enter it | You enter it | You enter it | Read from the document |
| Per-property reporting | Plus plan and up | Class tracking | Tracking categories | Not available | Built in |
| Tenant portal, screening or maintenance | No | No | No | No | No. Keep your property management system for those |
| Payroll | Paid add-on | Paid add-on | Through Gusto, paid | Through Gusto, paid | Not included. Keep your payroll provider; its bank payments are matched like any other |
| Price per month | $38 to $340 | From $1,873 a year | $25 to $90 | $23 to $70, one user | |
| Your time each week | 6+ hours | 6+ hours | 6+ hours | 6+ hours | Under 1 hour |
Competitor prices are published US list prices, September 2026. Instant Books price is the Growth plan with 30% off for 6 months. 30-day free trial, no card required.
"Twelve units across three buildings and I used to lose every second Sunday to bills and rent tracking. Now the bills file themselves under the right property and I check the app for ten minutes."Daniel Moreau
"Move-outs were the worst part of the month: change the customer, zero the invoice, remember to start it again. Instant Books does all of that when I mark the unit vacant, and the rent roll is always right."Priya Nair
"Same price at 40 doors as at 8. Every owner statement comes straight out of books that are already current. At quarter-end I just pull a report; it takes me much less time."Marcus Bell
30-day free trial. No credit card. Cancel anytime.
Here's what landlords and property managers ask before getting started.
Most landlords and property managers cut their bookkeeping time by 80%. If you spend an evening a week on bills, rent tracking and bank reconciliation, expect to get down to under an hour, mostly reviewing what Instant Books has already done.
No. One flat monthly rate covers any number of properties and units. Expenses and income are tracked per property, so you still see each one on its own.
Each property has units, and each unit has a lease. Rent, parking and extras are invoiced on schedule from the lease. Moving a tenant in asks for the start date, rent and extras, prorates the first month and invoices last month's rent if you collect it. Moving one out ends the lease and invoices the unit as vacant until the next lease starts, so vacancies are visible instead of silent.
Instant Books keeps a full set of books: bills, bank, invoices and reports. Most property owners move over and stop paying for QuickBooks. If you prefer to keep it, Instant Books can do the data entry alongside it.
About 20 minutes for the books: connect your bank, give Instant Books access to your accounting inbox, and name your properties. Setting up units and leases takes a few minutes per property.
They get current, organized books per property with every bill attached. Year-end stops being a shoebox exercise. Many accountants tell us their property clients on Instant Books are the easiest to work with.
No. Instant Books does the accounting. Tenant screening, maintenance requests and listings stay in whatever you use for those today. Rent deposits from any platform show up in your bank and are matched like any other transaction.
Yes. Platform payouts land in your bank and are matched to the property, and cleaning, supplies and utility bills are captured from your inbox like any other expense.