Trusted by 80+ restaurants
You didn't open a restaurant to do bookkeeping. Forward your bills, and we'll handle the rest—so you can focus on your customers, not paperwork.
The same tasks, over and over. Sound familiar?
Dozens of supplier bills every week, each needing manual entry.
One payment covers multiple bills. Tracking what's paid is a nightmare.
Returns and adjustments create credits buried in statements.
A bank deposit doesn't match your POS sales. Now you're digging through three weeks of transactions trying to find why.
Authorize access to your accounting inbox. Instant Books captures bills, statements, and receipts automatically—no forwarding, no data entry.
Instant Books matches your bank transactions to bills automatically—even when one payment covers multiple bills or includes supplier credits. Accounts payable tracked without you clicking on anything.
Instant Books creates journal entries from your POS sales. Sales tax, tips, card fees—all matched to your bank deposits. No more reconciling at month end.
Open Instant Books any day and your numbers are current. No catching up, no month-end scramble.
"My books were always behind and I was spending hours every week on paperwork. Now everything is current and I can focus on running my restaurant."Michael Wong
"I used to dread looking at my books because they were always a mess. Now everything is organized and I actually understand where my money goes."Sarah Thompson
"Finally, software that understands how restaurants work. Supplier credits, split payments, POS matching - it handles everything I used to spend hours on."Roberto Vega
Here's what restaurant owners ask before getting started.
Most restaurant owners cut their bookkeeping time by 70-80%. If you're spending 6+ hours a week on bills, receipts, and bank reconciliation, expect to get down to under an hour.
Give Instant Books read access to your vendor emails, connect your bank, and we handle the rest. Bills get extracted automatically, bank transactions get matched, and everything stays organized. No more data entry.
About 20 minutes. Connect your bank, set up your expense categories, and you're up and running.
They'll love it. Your books stay organized and up-to-date, so there's no more scrambling at month-end or tax time. Many accountants tell us their restaurant clients using Instant Books are their easiest to work with.
No. You'll miss some native automations, but if you want to try the bill entry and payment matching features, you can stay with QuickBooks and use Instant Books extensions to save time.